Over the years, The Center for Exhibition Research (CEIR) has published some amazing work. Everyone involved in the exhibition industry aught to be a fan of this association.

Past CEIR publications have shown the value of face-to-face marketing as well as solid information that brings home the shortcomings of exhibitors with solutions to become more powerful.

One such recent research study, was entitled “Exhibitor Sales Lead Capture and Follow-up Practice Trends.” ¹

The research was the result of interviews conducted in June 2012 with 198 exhibitors. The results highlight a problem that has plagued exhibitors for decades &ndash how to get realizable and measurable results from the show investment.

The first part of the report deals with methods of capturing lead information. A large number of exhibiting companies interviewed used a lead retrieval system offered by exhibition management or a paper based lead form to capture contact information and product details. Yet, less than thirty percent their booth staff, asked for additional information such as demographics or other lead qualifying criteria.

The intention of gathering quality leads is to have them followed up by sales and marketing personnel with either an e-mail offering additional product description or a phone call. When exhibit managers were asked about how leads were tracked, 69% answered that they didn’t know. If exhibit managers lack an understanding of the importance of qualified leads, the information never gets passed along to their front-line booth staff who will assume that sketchy contact information will suffice.

Think about it. What is the real purpose of meeting your prospect face-to-face? The answer is two fold; first to uncover potential business opportunities and second to engage them in a conversation that makes you both part of the solution to the issues and problems you both face. Both of these reasons are what motivated the visitor to attend in the first place yet, when the conversation they had at the booth is relegated to a few bits of product information and interest, you negate them as people and potential customers.

The solution then is to take the leap towards knowing more about the people you meet at an exhibition, record the information properly and use it as part of the post-show follow-up.

The logical beginning point is developing the questions you need an answer to ahead of time and train your booth staff rigorously in the methods they need to employ to ask and record answers. For example, in my book, Powerful Exhibit Marketing I taught exhibitors how to qualify. I use an acronym called, “ACTION.” This represents six bits of information that go beyond the basics. Here is a brief explanation of the ACTION questions:

  A = Authority

Does this visitor have the buying authority or can they influence the buying decision?

  C = Capability

How closely does this visitor fit into the profile of someone who will ultimately buy your product or service?

  T = Time

Is there a close relationship between your selling cycle and the visitor’s buying cycle?

  I = Identity

Have you developed a formal mechanism for recording contact information?

  O = Obstacles

Why could or would this visitor not want to do business with us?

  N = Need

Do they need this product or service?

Acronyms are fine. They give you a structure to use so that your staff asks similar questions of each booth visitors.

The trick then is to develop the questions that work for you. Ask yourself:

If you can not work with the ACTION questions, then hone them to fit your unique situation.

Now when your staff is talking to visitors, they have questions to help them focus the conversation. During the conversation they should be recording the answers they get either on a paper-based lead sheet, electronic lead retrieval system or a combination of both. Then once these leads come back to the shop, your sales and marketing people have solid information to continue the conversation.